There are 3 methods to manually calculate unpaid leave. You can divide the employee's monthly salary by either of:

• Fixed number of days
• Calendar days: Includes all days in the current calendar month. eg In Dec, the calendar days would be 31.
• Working days in current month(including public holidays)

After calculating, add our preset deduction item: Salary Adjustment at step 1 of running payroll and fill in the deduction amount.

Example of Calculation:

Join Date: 5th Dec 2022

Basic salary: RM3,600

Contractual terms: 8 hours/day - 5 days/week (Mon to Fri)

Public Holiday(PH): 26th Dec 2022(Mon). PH is considered a normal working day. So the employee will get paid during PH.

Prorated Method

DaysCalculation

Fixed number of days

Deduction of unpaid leave

= 3,600 (basic salary) x 20 (the number of days worked) / 22 (fix number of days)

= RM3,272.72

Calendar days

31 days in Dec

Deduction of unpaid leave

= 3,600 (basic salary) x 27 (number of calendar days since starting work) / 31 (total days that month)

= RM3,135.48

Working days in current month
22

Deduction of unpaid leave

= 3,600 (basic salary) x 20 (the number of days worked) / 22 (Working days in current month)

= RM3272.72