There are 3 methods to manually calculate unpaid leave. You can divide the employee's monthly salary by either of:
- Fixed number of days
- Calendar days: Includes all days in the current calendar month. eg In Dec, the calendar days would be 31.
- Working days in current month(including public holidays)
After calculating, add our preset deduction item: Unpaid Leave at step 1 of running payroll and fill in the deduction amount.
Example of Calculation:
Take unpaid leave: 5th Dec 2022 to 6th Dec 2022
Basic salary: RM3,600
Contractual terms: 8 hours/day - 5 days/week (Mon to Fri)
Public Holiday(PH): 26th Dec 2022(Mon). PH is considered a normal working day. So the employee will get paid during PH.
Prorated Method | Days | Calculation |
|---|---|---|
Fixed number of days | 22 (set by admin) | Deduction of unpaid leave = 3,600 (basic salary) x 2 (num of days of unpaid leave) / 22 (fix number of days) = RM327.27 |
Calendar days | 31 days in Dec | Deduction of unpaid leave = 3,600 (basic salary) x 2 (num of days of unpaid leave) / 31 (total days that month) = RM232.26 |
| Working days in current month | 22 | Deduction of unpaid leave = 3,600 (basic salary) x 2 (num of days of unpaid leave) / 22 (Working days in current month) = RM327.27 |