Q1: When to update the employees' past payroll or previous employment records to EasyWork?


There are 2 scenarios that you have to take a consideration:


i) Are you migrating to EasyWork in the mid of the year and have run several past payrolls? If your answer is confirmed, you have to update the previous months' payroll of the company before starting using EasyWork Payroll.


ii) Your employee worked at the previous company this year and join your company.


This part is crucial for ensuring an accurate PCB calculation and for E/EA Form purposes.


Q2: What is the difference between Payroll History and Previous Employment Records?


Payroll History

This is for updating the previous months' payroll of the company before you start using EasyWork Payroll so that the PCB is calculated accurately. It will be accumulated in the EA form.


Previous Employment Records 

Did the employee work at a previous company this year? Please update the payroll record before joining the company so that the PCB is calculated accurately. It will not be accumulated in the EA form.



Q3: How to update employees' previous months' payroll and previous employment records?


There are 2 options. Update it by bulk or individual.


Option 1: Bulk update employees' payroll history data



i) Menu Settings > Scroll down to Settings, click "Payroll"


ii) Select the payroll items and tax relief items that you would like to add. Then, download the template. 


iii) Open the spreadsheet and fill in the info 

  • Payroll History: For uploading the previous months' payroll of the company before you start using EasyWork Payroll.
  • Previous Employment: Did the employee work at a previous company this year? If yes, please update their payroll record before joining the company.

iv) Upload the spreadsheet.


**All the employee records will be exported with their user id and names.

**Please update the fields with the correct information accordingly if you encounter an error while uploading based on the error message returned.


Option 2: Update individually the employee's payroll history data


i) Menu HR > Employee > Click on the respective employee > Enter employee profile, switch to tab "Payroll" > Switch to tab "History"


ii) Update his basic salary(not including additional remuneration like bonus and commission pay to the employee) and statutory contribution of the employee(EPF, PCB, SOCSO, and EIS).


iii) If the employee receives the bonus for example in previous months, click "Add Payroll Item", select item "Bonus" and enter the amount.


iv) If the employee claimed the tax relief item before via the submission of the TP1 Form, you should save it also. Click "Add Tax Relief" > Select relief item > Enter the amount


v) Finally, click the "Save" button to update.