Difference between leave type tracked with “Balance” & “Usage”
In the leave balance section of LeavePro, the leaves can be tracked with balance or usage. Below will show the difference between balance and usage used to track the leaves.
Balance is used on prorated leaves or non-prorated leaves that have a quota to the leaves.
Balance indicates the current leave that the employee is entitled to use. For example, if the employee’s prorated leave balance is 3 days and the quota is 12 days, the employee is allowed to use 3 days of leave right now and the employee will have 9 days of leave balance for the rest of the 9 months with 1 day of leave per month.
Usage is used on leaves that do not have a quota and can be used without worrying about the deduction of leave balance.
Usage indicates how many days of this leave has been used. For example, if the usage of maternity leave for an employee is 2 days, this indicates that this employee has used up 2 days for maternity leave.
Guideline to set it
To set leaves that have a balance, set a positive number other than 0 in the annual quota column when creating a new leave type or updating an existing leave type. To set leaves that have usage, set the annual quota to 0 when creating a new leave type or updating an existing leave type.